Terms & conditions
1. The ‘Hire Company’ is Scolark Pty Ltd, Goldfields Party Central and/or Goldfields Wedding & Events.
2. The ‘Client’ refers to any individual, firm, or corporation hiring equipment or appoints services from the ‘Hire Company’.
3. The ‘Equipment’ refers to all equipment, furniture, linen, lighting and accessories supplied to the ‘Client’.
4. The ‘Event date’ is the day of the wedding or event supplied by the client to the hire company.
Conditions of Hire
The hiring of equipment is done on a first to book basis. To secure the equipment for your booking the deposit needs to be paid by the due date given and an original term and conditions to be signed and returned to the Hire Company. Should both these not be done by the due date the Hire Company has the right to hire any equipment to another client. Hiring of the equipment will begin from the commencement date specified by the hire company and shall be collected or returned to the hire company by the date specified by the hire company. Any extension of the period needs to be agreed to by the hire company and may incur additional fees.
Deposits, Payments & Other Fees
A non-refundable 50% deposit (50% of the total booking amount including GST, delivery fee and setup fee) is required at the time of the booking. Final payment of the remaining 50% of the total booking cost shall be paid 28 days prior to the event date.
All Custom Built or Special Order equipment requires full payment at the point of booking to commence manufacturer or buying process.
If the Client requests to have item/s removed from the invoice after the deposit is paid, the 50% deposit for that item is non-refundable nor transferable.
All payments must be made by the direct deposit into the hire company’s bank account and by the due date specified. Please note that should the final payment not be made 28 days prior to the event date the hire company reserves the right to no longer supply any equipment for the event. No deposit will be returned should this occur.
Standard business hours are 9.00am to 5.00pm Monday to Saturday. A 15% surcharge will be incurred on public holidays and afterhours deliveries and setup/packdown hours.
Booking deposits paid are non-refundable to cancellation, change-of-mind or change of date. No refund applies to deposit amount.
Any refunds will incur an administration fee of $95.00; your refund amount will be less this amount if a refund is eligible.
Cancellations are requested in writing by email or letter by the Client stated on the invoice and can be sent Goldfields Party Central, 34a Wilson Street Kalgoorlie WA 6430 or via email to firstname.lastname@example.org
Cancellations made more than 30 days from delivery will receive a refund of any funds remitted, excluding the booking deposit.
Cancellations made less than 30 days from delivery will receive a refund of delivery and collection fees only. The remainder of the bill must be paid in full as the cost of Equipment is considered cost of lost opportunity to the Hire Company.
No refund applies for Equipment cancelled on delivery.
No refund applies to cancellations of Custom Built or Special Purchase Equipment and full payment must be paid by the Client.
Booking deposits are non-transferable.
The hire company reserves the right to request a security bond to cover any equipment. The bond and amount will be determined by individual booking requirements. Any damaged, missing, very unclean items will be charged at full replacement cost and/or cleaning cost will then be deducted from the bond amount.
Damage, Lost, Stolen or Unclean Equipment/Items
Upon delivery of the equipment and until the return of the equipment to the hire company’s premises the client has full responsibility of all equipment hired. The client will pay full replacement cost of any equipment badly damaged, lost or stolen. The client will pay any repairing costs to damaged equipment. Any damaged equipment will be decided by the hire company if it can be repaired or require replacement. Burns, holes, tears, water damage or other similar damage to equipment shall be replaced at full cost to the client.
Any equipment returned unclean by the client to the hire company, the client shall pay the hire company the full cost of returning the equipment to a clean condition.
The client shall protect the equipment from the elements during the time of hire. In poor weather conditions storage of the equipment may be necessary and is the responsibility of the client to see that the equipment is stored safely. Any equipment damaged from weather is the full responsibility of the client and shall be paid at full replacement cost to the hire company.
The hire company’s equipment shall be delivered to the client in a clean and well maintained condition. It is the clients responsibility to notify the hire company should the equipment not be in a satisfactory condition within 6 hours of receiving the equipment. Otherwise any damage or uncleanliness of equipment shall be deemed the clients accountability.
Liability & Indemnity
All equipment and linen are used and therefore reasonable signs of wear and tear will show as they are continual hire items.
The Client assumes all responsibility for the Equipment from the time of delivery until collection by the Hire Company and is liable for all Equipment damaged or lost during this period. Insurance is not covered by the Hire Company once the Equipment has left the warehouse location.
The Client shall maintain at its expense liability, property and casualty insurance coverage in amount necessary to fully protect the Hire Company’s Equipment against all claims, loss or damage of whatever nature or type.
Any Equipment used outside is done so entirely at the risk of the Client. In no case should the Equipment be used or left outside in the rain or overnight.
Credit card details are required as a security bond from the Client and held in the case of any and all damages, breakages, theft or unaccounted Equipment from the Hire Company.
Once all Equipment is returned and checked that it is in the same condition as prior to dispatch no charge will be made. The Hire Company’s decision as to the condition of the Equipment prior to dispatch and on return shall be final
Any charges made regarding damages, breakages, professional-cleaning costs, repairs or shortages the client will be invoiced accordingly and the relevant amount will be charged to the client's nominated credit card.
Furniture that are returned dirty will be professionally cleaned at our warehouse this includes items returned with muddy marks, scuff marks and grass stains and an invoice will be issued to you and charged to the client’s credit card for payment.
If an item is returned damaged but repairable, you the Client will be sent an invoice for the cost of repairs and payment will be charged to the client’s credit card.
The Client agrees that all charges for hire loss, hire extension, damage and repair will be paid and that all collection fees, legal fees or any expenses involved in the collection of these charges will be paid by the client.
Delivery, Collection & Setup
Fees will be charged to the client for any installation of equipment, delivery and collection. This fee will vary depending upon distance travelled from the hire company’s premises, amount of equipment hired, amount of setup required and installation time. The client will be advised of the fee once all equipment has been decided upon. This fee may be subject to change should the client then change the amount of equipment hired or amount to be setup. Unless a setup fee has been charged and agreed upon by the hire company the hire company in not responsible for the set up of equipment.
There must be a site contact available at all times during the delivery and collection days for both the delivery and collection. The Client must provide the Hire Company with the name/s of this person/s and contact details. Drop off access must be arranged by the Client prior to driver arriving.
All hire items must be packed up and stored in an accessible place ready for collection, if any items are not packed away and ready for pick up at the designated time and cause delay to our staff. Which then requires our staff to pack up items this will incur a fine of $500 which will be charged to the client’s designated credit card.
If the Hire Company is setting up Equipment, the Client is responsible for allowing sufficient time and access to the venue for set-up. In this instance an additional charge will be included for set up based on hire quantity.
When Equipment is received, it is the responsibility of the Client to check the itemised receipt to confirm all Equipment has been delivered. If item/s are missing from the order and are shown on the receipt, it is the responsibility of the Client to inform the Hire Company immediately.
DIY events that are supplied in our storage crates must be packed down and returned in the provided crates in the same way it has been provided on pickup.
The hire company shall in no way be held responsible or accountable for any injury, death or loss of income caused to the client, any third parties or properties due to the hire of equipment or provided services by the hire company. The Hire Company’s Management has the absolute right to refuse a booking and/or refund and payment made at their discretion.
The Equipment is, and shall at all times be and remain, the sole and exclusive property of Hire Company, and the client shall have no right, title or interest therein or thereto except as expressly set forth in this Agreement.
This instrument constitutes the entire agreement between the parties on the subject matter hereof and it shall not be amended, altered or changed except by a further writing signed by the parties hereto.
The Equipment on hire is not to be taken out of the Kalgoorlie-Boulder region without the specific and direct written consent of the Hire Company. This includes D-I-Y hire and hire items that have been delivered and setup by the Hire Company for the Client. No hire items should be removed by the Client from the hire setup location without the consent of the Hire Company.
Cleaning Fees -
Chairs $1.00 each
Tables $3.00 each
Vases $3.00 each
Dance Floor $60.00
Table Skirts $14.00 each
Napkins $0.50 each
Table Cloths $12.00 each
Sash/Band $2.00 each
Chair Covers $3.75 each
Backdrop $40.00 each
Other - cost plus admin fee